A lean Journey – Being coached by Toyota

Jason Burt

Toyota created the Toyota Production System years ago during extreme times of need.  That hasn’t stopped Toyota from continuing to live by the Lean philosophy. They lead the lean development of it’s employees, suppliers and business partners on a daily basis.  Those that have been able and fortunate enough to see “Lean” through the eyes of Toyota and their amazing leaders, recognize the privilege that they have been afforded.  Jason Burt was one of the fortunate to dive deep into the understanding of the Toyota Production System while at Herman Miller, his former employer.  This podcast episode with fellow lean practitioner Mark Graban of the Lean Blog talks about the journey of learning.  

 

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Jason Burt Discussing Lean Manufacturing on the Scale UP! Podcast

Jason Burt

Lean Manufacturing is more than just a “manufacturing” system.  Lean is a way of thinking, a way of organizing the work of an organization so that problems can be recognized and solved in a very focused manor.  Lean can become a key part of any organizations strategy.  On this podcast, we explore some different concepts and ideas that show how and where Lean can be implemented within even the smallest organization.  

 

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5-Simple-Tips-for-New-Lean-Coaches

5 Simple Tips for New Lean Coaches

Jason Burt

Lean Manufacturing professionals work very hard to develop their ability to understand the shop floor and devise a plan to improve the conditions and problems that they see.  They spend years learning tools and approaches to solve different business conditions and see themselves eventually being asked to pass that knowledge on to others.  They develop a good understanding of how the PDCA (Plan-Do-Check-Act) Problem solving cycle works and can use it to guide themselves through different issues. Unfortunately, there is typically a focus on results and improvement instead of spreading the culture….the skill set to become an effective Lean Coach goes undeveloped.  Solving problems and Coaching others to solve problems are two different skill sets that need to be developed.

Recently, the book Toyota Kata has helped to create a structured approach to both Lean Coaching and Lean Manufacturing Improvement.  Using the Toyota Kata approach can create a standardized approach for coaching lean methodologies behind the improvement initiatives.  Passing on and practicing the Lean Coaching approach can create a sustainable culture beyond just focusing on Lean Manufacturing tools and implementation.

Although the Toyota Kata approach is a great organizational approach for leaders to use…I want to give some simple thoughts that can provide perspective of how you are working with your student.  The relationship between the Lean Coach and the student can have many different dynamics that can make it difficult to create a great learning environment.  So here are a few tips for new Lean Coaches to use with their students.

Make the Problems Meaningful…

 I often see new coaches that are so focused on impacting the financial bottom line and KPI’s within an organization that they forget about the human aspect of problem solving.  In order to get team members involved and engaged in the PDCA problem solving process, Lean Coaches must find a way to make the problem solving meaningful.  

One of the easiest ways to do that is to focus on problems that impact the student or the employees directly.  Focus on some hard work that is part of their daily routine, or a process struggle that makes if difficult for them to meet expectations.  These are the types of problems that the Coach may not be able to directly tie to the Financials, but will instead grab the mind and heart of the student and allow them to be an engaged student for you as a Lean Coach.

Smaller, Quicker Problems…

As a Lean Coach…you should be focusing on developing the process of problem solving and how to think critically, not focusing on the results of the specific problem solving PDCA cycle.  There are steps and an approach that needs to be practiced…and the Lean Coach is there to make sure that the fundamentals in the approach are there.  

The best way to instill and learn once the proper approach is understood, is to get lots of repetition.  Just like an athlete honing their skill in a particular sport, proper repetition of a Lean problem solving approach will yield greater results.  The Lean Coach should be looking for simple problems that will allow the student to move through the PDCA process quickly to advance the learning and move on to the next opportunity or PDCA cycle.  This will give the best opportunity for the Coach to “see” the students thinking and help guide them to a deeper understanding and more complex PDCA cycles. 

Practice the Problem Solving Process…

If you are really looking to develop your students problem solving capabilities, you must be diligently focused on the process of problem solving…not the problem, and not the result.  As a coach, it is very easy to get caught up in goal to solve the problem and get the specific result.   In reality, going through the proper PDCA cycle multiple times while failing to solve the problem can end up driving much more learning than stumbling into a solution without a clear cause and effect.  If you stay focused on requiring the correct process….as the student learns, the results will come.

Keep the Problems within your own skill set…

Coaching problem solving in some cases requires staying a step or two ahead in the process.  Especially when focusing on more complex problems.  So developing your own understanding of the problem while coaching will help you develop a good learning plan for your student.  Many learning moments that your student will experience are ones that you have potentially experienced yourself as an individual problem solver.  This is because most of the learnings that we all go through are simply breakdowns in the problem solving process.  So, if you are yourself a beginner in learning the PDCA process, you might find difficulty in coaching someone around a problem at a much higher level.  But that doesn’t mean that you can’t learn side by side with your student….

Be Aware of your coaching perspective…

Which brings us to the last tip.  From what perspective are you coaching your student?  Depending on where you are as a coach….where your student is in their learning….and potentially where the continuous improvement culture is at the moment…you may need to adjust your coaching approach.   

I would always ask my team about their students and how they were currently coaching them.  We talked about three different perspectives…  Coach from behind, Coach side by side, Or take the lead.  The first perspective, Coach from behind,  was a coaching relationship in which a problem would be identified and given to the student to focus on while the coach checks in and guides at appropriate intervals.  This is looked at as a pretty typical coaching relationship.  The second perspective, Coach side by side,  is when a student may lack the confidence or is still developing a needed skill set….so the coach will work and learn side by side with the student until they are willing and ready to attempt problem solving more independently.  The third perspective, taking the lead, may be needed when the culture of continuous improvement is not developed and the student may not be willing to go down the learning path.  In this case, the coach may need to lead by example to show the process and help develop the culture and process understanding.

Overall…there are many opportunities for your own improvement plan as a coach.  As you develop your own personal problem solving techniques and skill set, practice and develop your coaching style as well.  Doing and Coaching are different skills that need to be developed and worked on…and will always need to be worked on….that is the improvement process.

Why do Companies Focus on the Lean Tools?…Instead of a Lean Culture?

Jason Burt

As a lean consultant, I’ve had the opportunity to walk  the floor of hundreds of companies over the years.  Many of them are either looking to start their lean manufacturing journey, or have already begun.  But in almost all of companies…there is a misunderstanding of the most important aspects of lean manufacturing.  They are typically looking for Lean training, looking to gain some lean tools for their tool box.  The companies are focused on finding the quick fix, the silver bullet that will solve all of their operational issues, and they hope the lean tools are the answer.  But as many of us in the industry already know, the lean tools alone will not solve a companies issues and in most cases will simply fall apart without a greater understanding of the lean management and philosophical side of lean.

So, why are so many out there missing the bigger picture of lean as a culture within the company and focusing only on the tools?  I believe the best analogy to understand this phenomenon is the fitness industry.  Here are some thoughts on the two industries….lets see if it helps us understand our own behaviors and how they affect a sustainable lean journey.  

Lean Culture is not Easy:

Let’s all agree that the implementation of a Lean Culture is not easy.  There is no such thing as a quick fix Lean Tool, or any kind of partial implementation.  When it comes to Lean, you are either all in, or you will fail in the long run.  I see this very similar situation in the fitness industry, everyone is looking for the easy pill or special machine that is going to fix all of my problems and help me lose weight without doing the real hard work.…without really changing the day to day behaviors.  Despite all of the commercials and marketing, there is no such pill.  Yet we keep trying the different pills, and supplements and “get Lean” systems….when the reality is, the only way to change is to start doing the work.  This is the same for Lean Manufacturing, the hard work can not be avoided.  There is not a “quick fix” system, no silver bullet, no belt or certification that will solve all of your problems….just a difficult journey of learning and struggle to fix one problem at a time.

Lean Journey is not Quick:

While many are looking for a very easy way to accomplish their goals…many are also looking for these results quickly.  We all want to lose the weight in “6 weeks”….you know, the weight that it took the last 5 years to gain.  We often have unrealistic expectations that we can and should be able to make drastic changes in a very short time period.  This is typically the approach in business as well.  From the expectations of stockholders, owners, and leadership…very few companies are looking long term with their continuous improvement approach.  The short term decisions and strategies get in the way of making significant cultural changes.  If a company is guided by short term profit making decisions…lean becomes a difficult journey to embrace.

Lean Can’t be Bought:

Just like the fitness industry…there is lots of money to be made in Lean Manufacturing and lots of individuals trying to find the best way to make it.  In the fitness industry, entrepreneurs have taken the process of exercise and healthy eating and packaged them both into various products that you can easily purchase.  At the basic level….exercise is exercise and if you work hard at it, an do it often enough, it will produce results.  It doesn’t matter if you are on a bike, running, or on the latest “late night” infomercial machine….work hard and you will get the results.  This is the same with healthy eating.  Yes, a shake is convenient for a healthy meal and getting healthy meals delivered to your door is convenient, but at the end of the day, these are all things that you could do for yourself.  You are not losing weight or feeling better because you drank a
“shake”…it is because the shake was healthier than what you would normally eat.  The products or tools that you can buy or achieve don’t bring you success on your journey, the change in behavior does.

It’s a Self Fulfilling Prophecy:

So now we have consumers that want an easy and quick fix to their day to day and strategic problems, and we have an industry that is trying to make money by packaging up a product for the consumer.  This has now created a self fulfilling prophecy that continues to fuel short term thinking.  New consumers continue to buy the quick fix and the industry continues to package up new items to sell them exactly what they want, 

…the “silver bullet”

…the new “class”

…the new “tool” 

…So which industry am I referencing…can you tell the difference?

As Leaders…we must change the way the Lean industry is viewed.  Many companies are missing an opportunity to create a culture that improves every aspect of their business, brings more value to their customers, and empowers the employees.  We must be the ones that break the cycle and develop companies with the desire for long term improvement.  We must expect more than just a Lean tool approach.  We must inspire and empower a true lean culture beyond the tools.

And of course, we are always willing to help.  Just check us out at ehiipconsulting.com.

Lean Podcast

How does Lean fit into the Start up mentality?

Jason Burt

There has been a significant push for a Lean approach among entrepreneurs ever since the book, The Lean Startupwas published.  As a Lean Consultant with a very strong entrepreneurial mindset and approach to life, this has been very interesting to me.  I have enjoyed talking with other inventors about their MVP (Minimal Viable Products) and learning about how they test their ideas in the marketplace.  The process of testing your product frequently against the market or some criteria of customer expectations is Lean Manufacturing at it’s core.  Testing and Learning…  Listen to the podcast below where Scott Tarcy and I spend some time discussing Lean and the Lean Startup approach.

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Carmine Denisco on the Inventors Launchpad Podcast

Jason Burt

Using Lean as an Entrepreneur: Lean Manufacturing in Start-ups

Lean Manufacturing is used broadly in many manufacturing companies around the world.  Lean has become a common language in more manufacturing industries and has become a staple approach to providing more value for customers through increased quality and efficiencies.  But what many don’t realize is that Lean Manufacturing is actually more about the management system and the learning that comes from problem solving than the technical tools that are so widely publicized.  With that, Lean Manufacturing is able to be used and applied in any company or industry and at any stage of the process.  In this podcast, we discuss Lean Manufacturing and some potentials for use in the Start-up world along with the host Carmine Denisco on the Inventors Launchpad Podcast.

 

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Top 4 questions to ask a Lean Manufacturing Consultant or the Lean Consulting Firm you are looking to hire.

Top 4 questions to ask a Lean Manufacturing Consultant or the Lean Consulting Firm you are looking to hire.

Jason Burt

There are many Lean manufacturing professionals that have either started working for a consulting company or have ended up as their own version of a management consultant.  The questions are “which Lean Coach will work for me?” and “what does the correct lean consulting help look like?”.

The goal is to create a culture where your entire company can learn to continuously improve their processes.   To improve while receiving the needed lean training and development that allows your company to solve problems and drive your own lean strategy…eventually without the Lean consultant.

Here are a few things to think about when vetting your potential Lean Consultant…

Is your Lean Coach Humble?

This one can be difficult to evaluate sometimes.  As a Lean Consulting professional, I would want to highlight all of the successful examples of eliminating waste and developing team members, but there should always be some humility in every Lean Trainers mind.  

A foundational part of any Lean Journey is the learning and reflection as leaders are continuously striving to develop their culture to establish a lean enterprise.  Failure and struggle are a big part of the Lean process.  We learn through failure as much as success any good lean consultant, or lean consulting firm, should recognize this and be talking with potential clients about planning for some failures and learning.  

If the Lean consulting company does not acknowledge this extremely important part of the lean journey…then I would be cautious.  The Lean journey is not easy, and is a series of mistakes, pivots, and struggles that are all learning opportunities to build a Lean Management capability.

Where does the Lean Consulting Company do their training?

For me, it is a firm belief that 95% of the Lean Manufacturing training should be out on the “shop floor”, or where ever the work is being performed.  

I am not saying that there is never a need for a classroom lean training course.  I use them, as needed, and I think can be some good value…but the real lean learning happens by “Doing”, and you typically are not getting your hands dirty in the classroom.

The struggles and failures that we gain our best learning moments from come from “doing”….or attempting to improve the process in some way.  Go to the floor and solve a simple problem for a team member on the floor, you will learn more and accomplish more for the company and lean culture than sitting in a classroom.

So find out where and how the Lean consultant plans on training you and your company.  If the majority of the time is planned to be spent in a classroom or away from the shop floor, than question it and think twice about their lean training approach.

Lean Training, are they selling “Belts” or “Capability”?

The trend continues to create an expectation where everyone going down a lean training path is going to get some kind of “lean certificate” or “sigma green belt”.  I understand that as individuals, we are always trying to increase our marketability in the workplace and that there are companies out there that expect the “lean green belt”.  

So with that being said….I do not fault anyone from wanting to get a Six Sigma Black Belt, or a Lean six sigma green belt, or the next Lean Certificate for supply chain…..or whatever.  

But when you see that you can get one of these “Certificates” or “Belts” for $49.95 on Groupon….I would start to ask a few more questions.  What really is it that you are looking for in the Lean training process.  

Many lean Consulting companies are leading with the “Certificates” because it plays into an individualized value that can help them get the client.  The lean Consultant should be talking to the potential client about the increased “lean capability”  that the organization and the individuals will have over time of working with them.  

Just because you were handed a piece of paper, it does not mean that the lean Consulting Company or their Lean Coach working with you provided the best Lean Training and development.

What is the Lean Consultants Background?

Like we just discussed above…it is very easy to look like a Lean Consulting expert in today’s world.  Collect a bunch of lean belts and certificates and eventually you have a Lean consulting company built for $500 through Groupon.  Yes, I am exaggerating…but I do believe that there are many Lean Coaches out there trying to help companies eliminate waste and drive a lean management system…that are over their head, and the clients don’t know the difference.

In order for a Lean Professional in an organization to be able to step into the Lean consulting role….there are experiences that they must have along the way.  I believe that a great Lean consultant needs to have had implementation experience at most levels in the organization to be able to guide a Lean enterprise journey for a client.  

As a Lean Consultant, it is necessary to be capable on the shop floor getting your hands dirty and solving problems at the lowest level in the organization and yet later that day, sitting with the CEO to discuss the implementation strategy to bring the most value to the customers and shareholders.  This is the reality of any Lean Journey….the correct lean strategy spans the entire organization and has a different strategy at each level that is all very purposeful by the Lean Consultant.

So…has the lean Consultant that you are talking with worked at all of these different levels in their past, or will they struggle.  Were they a past executive that never spent any time on the shop floor solving problems or a internal lean consultant that never spent time developing the overall lean strategy?  

Do your homework.  Evaluate the potential Lean Consulting Companies….and if you don’t feel you have the knowledge to evaluate them for their Lean Consulting Capabilities, find someone to help you.  

And of course, we are always willing to help.  Just check us out at ehiipconsulting.com.

-Jason

Lean Training with RMP

Jason Burt

Over the years, I have been very fortunate to be a Lean consultant for some amazing companies and work with some great people. Rolled Metal Products has been a client for several years….Lean Training for their employees, in depth problem solving, leadership development for their informal and formal leaders in the organization, and constantly striving to get closer to True North as an organization. Their culture continues to change and develop every year, and I am lucky to be along for the journey to see them make progress.

Please click one of the links below to read about RMP’s journey or to tour their website:

http://www.rolledmetalproducts.com/lean-concepts/
http://www.rolledmetalproducts.com/

Susan Baroncini – 2questionsTV.com

Jason Burt

Creating Stability in your business so you can sell it!

Great discussion on 2questionsTV.com with Susan discussing the issues and struggles making sure your business is sustainable and successful during and after sale. What needs to be done and when in order to prepare your business. What will a potential buyer be looking for to make sure the business will continue on without issue after the owner has moved on.

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